The Clerk of the Board of Supervisors is a County officer, as enumerated in A.R.S. §11-401(A). The Clerk is appointed by the Board of Supervisors and is responsible for preparing the agenda for Board of Supervisors’ meetings, taking minutes at Board meetings, and writing the minutes and preserving them for the permanent record of the County. The Clerk is responsible for documents received and generated by the Board of Supervisors and also has various statutory responsibilities related to Board actions and duties.
The Clerk of the Board processes for the Board’s approval contracts, agreements, intergovernmental agreements, appointments to County boards and commissions, appointment of precinct committeemen, incorporations and disincorporations, fire district mergers and reorganizations, and petitions for review of property valuation by the County Board of Equalization. The Clerk also sells tax sale properties that have been deeded to the State of Arizona.
In addition to duties as Clerk of the Board of Supervisors, the Clerk also serves as the clerk of the board of directors for any special district for which the Board of Supervisors also serves as the board of directors.
The Office of Clerk of the Board of Supervisors is open from 8:00 a.m. to 5:00 p.m., Monday through Friday, not including holidays. With the exception of certain confidential records, such as minutes of executive sessions, the County records maintained by the Clerk’s office are open to the public and may be viewed during regular business hours. No appointment is necessary to view these public records. In addition, a copy of the agenda packet for each regular Board meeting is available for public viewing during regular business hours, the Thursday before each regular Board meeting, in the Clerk’s office and also at the Board of Supervisors’ Office in Cottonwood, located at 10 South 6th Street and is also available via the County website.